Article 5-301. Bias audit

2 obligations

NYC-LL144-5-301-06 Documentation

Justify exclusion of small categories from impact ratio calculations

If a category represents less than 2 percent of the data being used for the bias audit and is excluded from impact ratio

NYC-LL144-5-301-07 Transparency

Explain use of test data instead of historical data

When relying on a bias audit that uses test data due to insufficient historical data, the summary of results must explai

Article 5-302. Data requirements

6 obligations

NYC-LL144-5-302-01 Data Governance

Use historical data for bias audits

When conducting a bias audit pursuant to section 5-301, must use historical data of the AEDT. The historical data may be

NYC-LL144-5-302-02 Documentation

Explain use of test data when historical data insufficient

If historical data is insufficient for a statistically significant bias audit, may use test data but must explain in the

NYC-LL144-5-302-03 Transparency

Disclose use of third-party historical data

When historical data used for bias audit is from a different employer or employment agency than the one seeking to use t

NYC-LL144-5-302-04 Requirement

Request bias audit from developer/vendor when no data available

When no historical data or test data is available for an AEDT, must request a bias audit from the developer or vendor of

NYC-LL144-5-302-05 Transparency

Disclose use of AEDT without bias audit on website

When using an AEDT without first conducting a bias audit due to lack of available data, must disclose this on the websit

NYC-LL144-5-302-06 Documentation

Demonstrate unavailability of data

Must be able to demonstrate that no historical data or test data is available for an AEDT as a prerequisite for using th

Article 5-303. Published results

5 obligations

NYC-LL144-5-303-01 Transparency

Publish bias audit results before AEDT use

Before using an AEDT, must make publicly available on the employment section of website the date of most recent bias aud

NYC-LL144-5-303-02 Transparency

Publish AEDT distribution date

Before using an AEDT, must make publicly available on the employment section of website the distribution date of the AED

NYC-LL144-5-303-03 Requirement

Maintain clear and conspicuous website publication

When publishing required AEDT information on website, must ensure it is presented in a clear and conspicuous manner on t

NYC-LL144-5-303-04 Requirement

Option to use hyperlink for bias audit information

May provide required bias audit information through an active hyperlink to a website containing the required information

NYC-LL144-5-303-05 Requirement

Maintain published information for six months after last use

Must keep the required bias audit and distribution date information posted on website for at least six months after the

Article 5-304. Notice to candidates and employees

10 obligations

NYC-LL144-5-304-01 Transparency

Include AEDT usage disclosure in notice

Include in the required notice that an automated employment decision tool is being used in connection with the assessmen

NYC-LL144-5-304-02 Transparency

Disclose job qualifications and characteristics used by AEDT

Include in the required notice the job qualifications and characteristics that the AEDT will use in its assessment or ev

NYC-LL144-5-304-03 Transparency

Provide data collection information upon request

If not disclosed on website per section 5-303, provide information about the type of data collected for the AEDT, the so

NYC-LL144-5-304-04 Transparency

Include alternative process instructions in notice

Include in the required notice instructions for how to request an alternative selection process or a reasonable accommod

NYC-LL144-5-304-05 Transparency

Provide candidate notice via website at least 10 business days before AEDT use

For employment candidates residing in the city, provide notice on the careers or jobs section of website in a clear and

NYC-LL144-5-304-06 Transparency

Provide candidate notice via job posting at least 10 business days before AEDT use

For employment candidates residing in the city, provide notice in a job posting at least ten business days before use of

NYC-LL144-5-304-07 Transparency

Provide candidate notice via mail/email at least 10 business days before AEDT use

For employment candidates residing in the city, provide notice to the candidate via U.S. mail or electronic mail at leas

NYC-LL144-5-304-08 Transparency

Provide employee notice via written policy at least 10 business days before AEDT use

For employees residing in the city being considered for promotion, provide notice in a written policy or procedure that

NYC-LL144-5-304-09 Transparency

Provide employee notice via job posting at least 10 business days before AEDT use

For employees residing in the city being considered for promotion, provide notice in a job posting at least ten business

NYC-LL144-5-304-10 Transparency

Provide employee notice via mail/email at least 10 business days before AEDT use

For employees residing in the city being considered for promotion, provide notice to the employee via U.S. mail or elect